Administrative Assistant/ Receptionist (posted 3/9/10)

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Job Summary:
The Administrative Assistant/Receptionist is supervised by the Director of Administration and supports the Director of Administration and Asst. VP of Strategic Initiatives and Administrations and staff members, providing a wide range of administrative, logistical, and organizational support. S/he’s primary responsibilities include handling incoming calls and visitors, while maintaining lobby area.

   

Responsibilities:
  • Assist in scheduling and planning for events, such as meetings and conferences, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials 
  • Provide administrative support to the Director of Administration 
  • Serve as a receptionist: answering, screening, and prioritizing telephone calls, email and mail communications; keeping confidentiality
  • Notify NAF staff of daily staff absences and/or delays
  • Provide administrative support to other teams as needed including preparing and disseminating materials and organizing large mailings
  • Greet visitors and guests
  • Receive deliveries
  • Assist with general office operations as requested
  • Coordinate front desk coverage with Operations Associate
  • Other duties as assigned

  

Educational/Training Requirements:
Associates Degree
 
Experience:
1-2 years working experience in an office environment

 
Knowledge, Skills and Abilities:
  • Punctuality and attention to detail
  • Ability to multi-task and work with several people at the same time
  • Excellent interpersonal skills
  • Experience with the Microsoft Office suite.
  • Excellent phone manner
  • Ability to comprehend and interpret information
  • Discretion and good judgment
  • Excellent telephone demeanor Experience supporting more than one person
  • Strong organizational and administrative skills
  • Commitment to the National Academy Foundation’s work

 

Interested applicants should send a cover letter with salary requirements and your resume to jobs@naf.org with "Administrative Assistant/ Receptionist" in the subject line.

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Feb 02, 2012 (All day)

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